The Grant Process
The Grants office in Institutional Advancement is the first step in the development and submission of most grant proposals. Before you start work on any grant, check with the Grants office to see if prior approval is required. If prior approval is needed, follow this process:
- Complete the Grant Application Approval Form.
- Submit the signed form to the director of the Grants office for review, comment and feedback. If additional work is required, the director will contact the submitter directly. If complete, the director will forward it to Highline’s Leadership Team for review.
- Begin general preparation of your proposal until you receive official approval to proceed. If you haven’t already, assembling your team is often the best first step.
- Ask for help if you need it. While it is up to faculty members and program managers to write the grant proposal, the Grants office can assist with certain elements of the proposal. Contact the director of the Grants office to learn more.
- Send the final version of the grant application to the Grants office for review and approval before submitting.
Post Grant Award Activity
When any grant award is made, including State Board grants, the Grants office requires the following:
- A signed grant award document, inter-agency agreement or letter of intent to fund from the
awarding agency or organization. - At minimum, the above documentation must include the following items:
- Name of the funding agency and funding agency contact.
- Amount of the award.
- Start and end dates of the award (program period) and/or budget period.
- Identity of the project lead or principal investigator responsible for the implementation of the
award. - Contract number or award reference number, if applicable.
- Type of grant (reimbursable/advanced funded).
- For reimbursable grants, the frequency and dates that the college needs to submit invoices under the award.
- Copy of the authorized/approved line item budget.
Grants Office
Grants analyst/researcher: Dave O’Keeffe